Introduction
VKSSVNIC School is committed to protecting the privacy and security of our students, parents, and staff. This Privacy Policy outlines how we collect, use, store, and protect personal information.
Information We Collect
We collect various types of information to provide a safe and effective learning environment. This includes:
Personal Information:
- Student information: name, date of birth, address, contact details, health information, academic records, and emergency contact details.
- Parent/Guardian information: name, contact details, and relationship to the student.
- Staff information: name, contact details, qualifications, and employment history.
Digital Information:
- Device and usage data: IP address, browser type, operating system, and access times.
- Cookies and tracking technologies to enhance user experience on our website and digital platforms.
How We Use Information
The information collected is used for the following purposes:
- Educational Purposes: To deliver educational content, track academic progress, and provide personalized learning experiences.
- Administrative Purposes: To maintain student records, manage enrollment, communicate with parents and guardians, and ensure the smooth operation of school activities.
- Health and Safety: To address health concerns, manage emergency situations, and ensure the safety of our students and staff.
- Communication: To send newsletters, updates, and other important information to parents, students, and staff.
- Compliance: To comply with legal obligations and school policies.
Data Sharing and Disclosure
We do not share personal information with third parties except in the following circumstances:
- Service Providers: We may share information with trusted service providers who assist us in operating our school and providing services. These providers are obligated to maintain the confidentiality and security of the information.
- Legal Requirements: We may disclose information if required by law or in response to a legal request to protect our rights, privacy, safety, or property, and/or that of our students, parents, and staff.
- Emergencies: In case of an emergency, we may share information with relevant authorities or medical personnel.
Note: We never sell personal information to third parties for marketing or commercial purposes.
Data Security
We implement robust security measures to protect personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Access Controls: Restricting access to personal information to authorized personnel only.
- Encryption: Using encryption technologies to secure data during transmission and storage.
- Regular Audits: Conducting regular audits and security assessments to identify and mitigate potential risks.
- Staff Training: Providing regular privacy and security training to all staff members.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes for which it was collected and to comply with legal obligations. Once the information is no longer needed, it is securely deleted or anonymized.
Student records are typically retained for a minimum of 7 years after the student leaves the school, unless a longer retention period is required by law.
Your Rights
Parents, guardians, and students have the following rights regarding their personal information:
- Access: The right to request access to personal information we hold about you.
- Correction: The right to request correction of any inaccurate or incomplete information.
- Deletion: The right to request deletion of personal information, subject to legal requirements.
- Objection: The right to object to the processing of personal information in certain circumstances.
- Consent Withdrawal: The right to withdraw consent for the processing of personal information, where consent was provided.
To exercise any of these rights, please contact us using the information provided below.